Admins have the ability to create and edit Action Plans. Admins can also find more Action Plans to use in the Action Plan Sharing Library.
To Create an Action Plan:
1. Go to the Action Plans page (Admin > Action Plans).
2. Click “Create your own” at the top-right.
3. On the next page, give the Action Plan a name to label it.
4. Check or uncheck the “Pause Action Plan” option. Checking this option is recommended to prevent sending contacts automated emails/follow ups after they have already been contacted. Checking this option will automatically pause the Action Plan when any of the following actions occur:
- Your lead replies to you via email
- Your lead replies to you via text
- You log a phone call lasting more than 2.5 minutes in duration (logged through the Calling feature or FUB mobile app calling). The 2.5 minute duration is in place to prevent short calls or voicemails from pausing the Action Plan. If you are logging a call manually through the desktop version, you should manually pause the plan.
*Note: Action plans will not pause automatically if it was manually applied to the lead*
5. Include all email addresses for email steps.
To include all email addresses, select the "Include all email addresses" box within the Action Plan editor. When this is checked, any Action Plan email steps will send emails to all primary and Relationship email addresses of the contact.
5. Add an initial autoresponder text message by clicking “Add initial text message” (optional).
- If adding an autoresponder text, you can set an optional minute delay to send the text with a delay of several minutes for a more natural appearing text.
- Autoresponder texts will not send after hours, as explained here: Delayed Texts
- More information on autoresponder texts here: Initial Autoresponder Texts
6. Below the field for the initial autoresponder text, you can add or edit the remaining steps in the Action Plan. The following steps can be added after the initial text:
- Send a series of drip Email Templates
- Create Tasks on your Calendar
- Add or remove Tags
- Assign or remove Collaborators
- Change Stage
- Add a Note
- Pause Action Plan
7. For each step, schedule when the action will run by setting the “Run X days after previous step” field.
8. For each step, you can set the step's “Action” to:
- The “Create task” action allows you to label the task and set who that task will auto-assign to. If adding a task as part of an Action Plan, you can specify the task type to indicate the specific action you'd like to make when that task is due.
- The “Send email” action allows you to choose an email template that will automatically send and set who that email will send from.
- The "Change stage" action allows you to set a stage that the contact will be changed to.
- The "Add Note" action allows you to add a note with merge field support to help record certain key events plus notify people on your team.
- The "Add tag(s)" and "Remove tag(s)" and Remove all tags actions allow adding and removing tags.
- The "Add collaborator(s)" and "Remove collaborator(s)" and Remove All collaborators actions allow assigning and removing assigned collaborators.
- The "Pause all other action plans" and "Pause specific action plans" actions will pause any other specific (or all) action plans assigned to your lead.
9. Click “Add step” if you’d like to continue adding steps and other actions.
10. You can drag and drop each step to re-order the actions.
11. Click “Save” at the top right of the Action Plan when finished.