Exporting Contacts

This feature is only available to account owners by default. Account owners can grant or revoke this feature to their users from the Admin > Team page.

Exporting contacts is simple. Go to any list of people, select who you want to export (or all), and click the arrow icon, as seen below:


Please note that if you have more than one page of contacts in your list, it only selects the contacts visible on the screen by default. To export an entire list please click "Select all people" link and then Export.

Exported columns

The following data can be exported for each person:

Date Added
Email 1
Property Address
Message
Name Email 1 - Type
Property City
Description
First Name
Phone 1
Property State
Notes
Last Name
Phone 1 - Type Property Postal Code
Background
Stage Address 1 - Street
Property MLS Number
Campaign Source
Lead Source
Address 1 - City
Property Price
Campaign Medium
Assigned To
Address 1 - State
Property Beds
Campaign Term
Is Contacted
Address 1 - Zip
Property Baths
Campaign Content
Listing Price
Address 1 - Country Property Area
Campaign Name
Tags Address 1 - Type
Property Lot

For all email, phone, and address columns, we export at most six items. For example, if the "Export all columns" option is enabled when you do an export and a person has multiple phone numbers in the database, the first phone number will be exported under the "Phone 1" column, the second in "Phone 2", etc.

Please note that even with "Export all columns" selected, we only export from the fields listed above.

If you don't check the "Export all columns" checkbox when making an export, we will export the columns you've selected. This will export the first phone number, email address, and address for each contact if you have the phone, email and address columns enabled. (If you need any secondary phone numbers, email addresses, or street addresses, please use the "Export all columns" option.)

For example, if you've disabled the First Name, Last Name, and Email columns (like in the picture below), those columns will not be part of the export.  The Name and Phone columns will be in the export, as they are enabled in the columns dropdown:


Granting access to other users

Log in as the account owner and go to Admin > Team > Edit User

Exporting trashed contacts

When selecting contacts to export usually contacts with the "Trash" stage will be excluded.  To export your trashed contacts change the stage filter to include "Trash":

See filters and smart lists for more details on filtering.